Eight parish councils of Algarve choose iPortalDoc
Joana Cruz @ 31 Oct
Considered as one of the most important touristic regions of Portugal and Europe, Algarve is known by its Mediterranean temperate climate, mild and short Winters, and long, hot and dry Summers. Tepid and calm waters, breathtaking natural landscapes, a vast historical and ethnographic heritage, and a delicious cuisine, make of this region one of the most sought by tourists.
IPBRICK in partnership with Algardata, supported eight parish councils of Algarve [Aljezur, S. Brás de Alportel, Quelfes, Vila do Bispo e Raposeira, S. Gonçalo de Lagos, Alcantarilha e Pêra, Algoz e Tubes and Moncarapacho e Fuseta], in the implementation of Balcão Virtual Online, based on iPortalDoc, the Document and Process Management system of IPBRICK. The implementation of this Online Desk aimed to bring citizens closer to the Administrative services, allowing an easier communication between the citizens and the parish.
With the implementation of Balcão Virtual Online, based on iPortalDoc, the eight parish councils of Algarve started handling, in a virtual way, the several processes that used to force citizens to go to the parish councils, to request, in person, a set of official information and documents. Among the several processes handled in Balcão Virtual Online, stand out: Information Request, Hall Request, Transport Request and Suggestions. The Sent and Received Correspondence of the parish councils also started to be handled in the Online Desk, avoiding the use of paper and, by its turn, the circulation of information in paper format.
Thanks to the implementation of Balcão Virtual Online, the Correspondence received by the parish council is scanned and circulates in a dematerialized way, easing the communication of the municipals with the executive, and of the executive with the municipals. In addition, it automated and reduced the handling time of a set of official information and documents, which are now requested and managed via the Online Desk.
With the implementation of the Online Desk, parish councils were able to reduce paper consumption, initiate the dematerialization of the parish councils' processes and bring the citizens closer to the administrative services, also representing an innovation and optimization of resources. This investment resorted to European funding and the project was supported by CRESC Algarve 2020.
It’s not just the electronic mail that allows you to send documents…
Beatriz Castanheira @ 19 Sep
Have your organization ever sent emails with important attachments and ended up losing track of them or even stopped controlling the history of that emails exchange?
With iPortalDoc, you can simultaneously forward one or several documents, both for users of the solution and for external users. The forwarding between users of the solution is registered and available for consultation in the chronological scheme of the document, and the external forwarding is registered in the associated emails. This way, you will be able to consult the history of movements of your documents at any time.
In addition, you can also forward documents with tasks to perform. The user will be notified by email about the need to perform a certain action over the document. Once the task is performed, the user is notified.
A new website, that connects us from Oporto to the World!
Beatriz Castanheira @ 05 Sep
We are proud to announce that the new website of the Document and Management solution, iPortalDoc, is already online!
In addition to its modern appearance and enhanced usability, we also tried to improve your navigation experience as well as provide more and better contents about the solution.
We focused on developing a tool adjustable to all screens and that it incorporated the most digital practices, such as a simple menu, a clean design and an intuitive handling.
The new website provides information on iPortalDoc, references and partners network, and also presents a news area, which will be monthly updated with recent contents about the solution.
This is still a work in process, so we count on each one of our users to make improvement suggestions!
We are online! Enjoy the visit!
Your documents always at hand
Beatriz Castanheira @ 22 Aug
Remember, a few years ago, how difficult it was to find a document in a stack of paper?
Now, searching for documents in a Document Management platform is much easier and quicker. In fact, iPortalDoc provides you with different types of search to find documents in a simple and efficient way.
According to the search you perform, whether it's basic or advanced, iPortalDoc returns you all the documents that exist in the system, considering the search fields that you have selected.
That's why you don't need to worry, every time you need to search a document, in iPortalDoc there are several simple and automatic ways of doing it in a few seconds!
Watch the video and see how easy it is to search documents in iPortalDoc.
Watch the usage tips of the solutions of IPBRICK Magic Wall
Beatriz Castanheira @ 19 Jul
In order for you to take the most advantage of some features that constitute IPBRICK Magic Wall - Unified Communications, Email and Collaborative Tools, Document and Process Management, and Enterprise Social Network - we have prepared a set of small videos that will help you make a more effective use of the solutions.
Access to "IPBRICK.TIPS" playlist at IPBRICK's YouTube channel and watch the videos.
IPBRICK.TIPS | iPortalDoc | Document and Process Management
- Update documents
- Associate documents
- Link documents
- Share documents from iPortalDoc to IPBRICK.CAFE
- Add comments to processes
- Advanced search
- Forward several documents simultaneously
- Quick access to documents
IPBRICK.TIPS | IPBRICK.CAFE | Enterprise Social Network
- UCoIP bar
- Publication of news
IPBRICK.TIPS | IPBRICK.UCoIP | Unified Communications
- UCoIP Page
IPBRICK.TIPS | IPBRICK.MAIL | Email and Collaborative Tools
- Scheduling of meetings
Take the opportunity to subscribe IPBRICK's YouTube channel and ensure that you keep up with the release of new videos.
Make an efficient management of your employees’ vacations
Beatriz Castanheira @ 13 Jul
Managing the scheduling of vacations is often a huge challenge. To help you manage your employees' vacations efficiently, use the Human Resources Process of iPortalDoc, Vacations.
To schedule vacations you must fill the form available on iPortalDoc, selecting the intended days, and then foward to higher approval. The responsible for the approval must approve the vacations or notify you that you must change the days you have chosen. It's also possible to cross check the information on the scheduled days through the employees' vacations map, knowing exactly which days were already approved or not for each employee.
Benefit from the simplicity of iPortalDoc
Mariana Cardoso @ 28 Jun
If you are taking the first steps in the use of iPortalDoc or, on the other hand, you wish to make the most of the simplicity of its use, you can't miss this video! Insert documents, associate them between themselves or to emails, foward one or several documents, with or without a pending action, link them to several folders or consult associated documents, are just some of the available features.
To promote the usage of the solution, try also 10 processes available: Correspondence, Sent Letters, Email Archiving, Financial, Human Resources, Commercial, Quality, Technical, Administration, Marketing and Legal.
If you have any doubts, watch the videos on these processes, at IPBRICK's Youtube channel.
Automate the commercial process of your company
Beatriz Castanheira @ 13 Jun
With the Document and Process Management solution of IPBRICK you will be able to send your commercial proposals, via iPortalDoc, associating several documents, such as emails, invoices, orders, implementation reports, among others, and ensuring that all information is easily accessible and associated to the main document. In addition, you will always know in which state of execution your proposal is, which allows you to closely monitor your clients.
Ask for a test account and learn how to simplify your company's sales process with the help of iPortalDoc.
Automate personal data processing, keeping in compliance with the GDPR!
Beatriz Castanheira @ 24 May
IPBRICK GDPR SOLUTION
The IPBRICK GDPR solution will allow companies and organizations to register all their assets, to know exactly where they keep personal data (applications, servers, databases, among other) and map all business processes (DMAP).
For the business processes identified in DMAP as having a higher risk, it's created a DPIA, so that the responsible by data processing (DPO) can take measures to minimize and mitigate the impact of those risks.
At any point of the process, the module allows you to extract a report with a Records of Processing Activities (DREG) which you can send directly from iPortalDoc to the National Data Protection Committee.
In addition, you can also manage the Consents, for personal data usage, regarding data processing purposes, by using the newsletters sending module included in the IPBRICK GDPR solution.
BASIC PROCESSES INCLUDED
You can also consult and approve your documents, whenever and wherever you want, through the APP of the IPBRICK GDPR solution, available for Android and iOS!
For more information about the IPBRICK GDPR solution, please contact us!
Be a part of the Unified Communications future
Beatriz Castanheira @ 17 May
With IPBRICK's "telephone center" you have four ways of communication at your disposal - Voice, Videoconference, Chat and Email. The time when you had to dial someone's phone number is over now! With IPBRICK.UCoIP, the four ways of communication are easily accessible through a click, without having to memorize phone extensions or emails.
You only need to choose the person with whom you wish to communicate, searching by name or department, and you can easily start a conversation.
If you still wish to stay linked to the past, but with one foot in the future, you can always connect your phones to the telephone center and continue to communicate in an old fashion way. You can still click in the telephone icon of the person that you wish to contact and place the call on your phone.
Does it really make sense to keep using your old phone when you can make calls, videocalls, videoconference, send instant messages and emails, everything through a computer or a tablet (at just one click away)?
If you still have doubts that the Unified Communications solution of IPBRICk is going to put your company one step ahead in corporate communications, just watch the video and ask for an account to try the solution!
18 years overcoming challenges
Beatriz Castanheira @ 04 May
On the 5th of May, IPBRICK, S.A. completes 18 years!
18 years ago we began our journey in the world of Open Source solutions for companies. Since then, many were the challenges that we set ourselves, the first of which was the creation of IPBRICK OS, which allowed to take these solutions to a wider range of clients. Over time, we specialized IPBRICK OS for it to become an important reference among Open Source solutions dedicated to Corporate Communications.
Since we are a company of challenges, the most recent one was the development and commercialization of IPBRICK solutions in Private Cloud, whose installation and configuration is made through an almost 100% automated process, that leaves behind the physical servers and the procedures that require too much human intervention.
Looking back, aware that it was a long journey, at the age of 18 we can state that today IPBRICK is a brand that has been able to accompany the market trends and that it is now considered a worldwide reference in the area of Corporate Communications, also in Private Cloud now.
Thanks to you, to our partners and clients, who accompany us and helped us build this journey.
We are a happy company to know you are still on that side.
Don’t let the files of your company be unduly analysed
Beatriz Castanheira @ 26 Apr
Don't let your company's files be accessed by Public Cloud suppliers, thus allowing them to analyse the internet usage profile of your company's employees. Remember that GDPR is almost upon us and, at a company, there are many files that contain personal data.
With Owncloud for IPBRICK you will always have your files accessible through any device, whenever and wherever you want. Keep track of the activities feed of your files, comment them or add them labels to be easier to search for them. You can also share your files via email or by sharing the link.
Ask for an account and try Owncloud for IPBRICK. The access to the application is made via IPBRICK.CAFE, the Enterprise Social Network.
To dial numbers is a thing of the past!
Beatriz Castanheira @ 18 Apr
Through the Address Book of IPBRICK, IPBRICK.Contacts, you can make phone calls with a single click, without having to dial numbers.
Search by contact, click in the phone icon and your call is automatically initiated.
See how simple it is, watch the video and ask for an account to try IPBRICK.Contacts.
IPBRICK.CAFE, the Enterprise Social Network with no information leakage
Beatriz Castanheira @ 12 Apr
At a time when the massive data leakage of over 87 million Facebook users caused a global political storm, it's the right moment to rethink the way companies still use this network and even to look for safe alternatives. IPBRICK.CAFE presents itself as a real alternative. It is a completely private and secure Enterprise Social Network, where the information of users, or even of the company, will never be "stolen".
IPBRICK.CAFE allows you to use several features with which you are accustomed, such as the publication of posts or the usage of chat groups, but using a platform that contains company information only. With the Enterprise Social Network of IPBRICK, companies will have, besides a social area, an area for polls, an area for news and an area to access to work applications. In addition, they will also have a professional tool to communicate through chat, videoconference, voice and email.
Ask for an account to try IPBRICK.CAFE and ensure the safety of the information of your users and company!
IPBRICK Magic Wall is just a click away
Beatriz Castanheira @ 04 Apr
Ask for an account to try the solutions that form the IPBRICK Magic Wall: Enterprise Social Network - IPBRICK.CAFE; Unified Communications over IP - IPBRICK.UCoIP; Email and Collaborative Tools - IPBRICK.MAIL; and Document and Process Management - iPortalDoc. Once you receive your access data, you will be able to make full use of IPBRICK solutions for Enterprise Communications, available at ucoip.net.
Discover the benefits of using IPBRICK solutions totally integrated and accessible through a single interface, the IPBRICK.CAFE.
Ask for an account and see for yourself that IPBRICK solutions are going to make all the difference for the development and optimization of the corporate activities.
Portuguese Hospital pioneer in the dematerialization of documents
Beatriz Castanheira @ 28 Mar
DR. FRANCISCO ZAGALO HOSPITAL
Located in the Central Region of Portugal, Ovar is know as the Museum City of Azulejo (portuguese tiles). There is even who consider that walking through Ovar is like strolling in an open-air museum, where we encounter beautiful tile panels on every corner, which enrich the architectural heritage of the city. But is beauty is not the only thing that makes it stand out. In Ovar we can find the Dr. Francisco Zagalo Hospital, which is a reference in healthcare provision and stands out for offering a hospital service of excellence and proximity, to the population. Looking forward to keep assuming itself as a hospital unit of reference, it started a project of document dematerialization with the help of IPBRICK, S.A. and in partnership with Fullcom.
Currently, the approximately 160 users of the Hospital of Ovar use iPortalDoc, the Document and Process Management solution of IPBRICK, to manage the processes: Correspondence, Internal Information, Quality and Financial. They use the Correspondence process to handle the received and sent Correspondence. The Internal Information process, to manage information notes, internal communication, authorization of terms of liability and registers of material in the operating room. They use the Meetings Module, to manage the meetings of the Board of Directors, as well as the Contracts Module, to manage contracts with suppliers. The complaints that arrive at the hospital are managed in the Quality Process.
The project, inserted in the action SNS sem papel 2020 (a portuguese action that consists in transforming the national health service into a paperless service), has revealed itself as a success in the dematerialization of registers and processes, which are now managed by a set of applications, among them iPortalDoc, and, thus, are completely dematerialized. In addition, they are promptly and safely handled, and all their information is associated to each process, avoiding the circulation of information in paper format and its subsequent printing.
Invest in your training
Beatriz Castanheira @ 20 Mar
Don't miss this opportunity to become completely autonomous in the usage and domain of the Document and Process Management solution, iPortalDoc. Subscribe the training that takes place in the 11th,12th,13th, 19th and 20th of April.
The training will take place at IPBRICK's facilities, in Vila Nova de Gaia, Portugal, during working hours (from 9:30 a.m. to 6.30 p.m.), and it is destined for clients and/or partners interested in improve their expertise and, thus, improve that administration of the solution.
To ensure your subscription or to clarify any doubts, please contact us.
Don't waste time, secure your spot!
Don’t lose control over your company’s emails
Beatriz Castanheira @ 15 Mar
The email solution of IPBRICK is a real alternative to Public Cloud Solutions, to manage your emails, agenda, calendar and contacts.
In addition, thanks to the integration of IPBRICK.MAIL with iPortalDoc, the Document and Process Management solution, your emails will never be forgotten. With the Mail Archiving Module you will manage the electronic mail of your company in a more efficient way, always knowing to which emails you haven't answered yet, consulting the answered emails and also accessing the exchanged emails history.
The integration with iPortalDoc also allows you to associate emails to processes or to begin processes by the sending of an email.
The easiest way to access IPBRICK.MAIL is through IPBRICK.CAFE, the Enterprise Social Network, which is the entrance door to all IPBRICK applications.
Ask for an account to try the solution and start making a more efficient management of your emails, agenda, calendar and contacts, right now.
To reduce the daily emails is not a lost battle!
Beatriz Castanheira @ 08 Mar
It is known that the overflow of emails disrupts the performance of employees in a company, on a daily basis, when most of those emails could not even begin to exist.
Handle matters that involve one or several work groups, avoiding the exchange of emails, by using IPBRICK.CAFE, the Enterprise Social Network of IPBRICK. With CAFE you will reduce the sent and received emails, since you can exchange ideas, discuss projects and even make joint decisions through the main interface of the solution.
At any time, you will be able to consult the entire exchanged information history, in an easy and completely linked way.
Ask for an account to try the solution and start reducing your emails right now!
It’s time to schedule your vacations!
Beatriz Castanheira @ 01 Mar
To schedule your vacations you must fill the available form, in the Document and Process Management, with the desired vacation days, and then foward that information for higher approval.
The responsible for the approval is notified that there's a vacation request, which may be approved or sent back to the employee for correction. It's also possible to cross-check information on the already scheduled vacation days, in the employees' vacation map, knowing exactly the days that were already approved for each employee and those which are waiting for approval.
Watch the video, on the Human Resources Process, Vacations, and ask for an account to try the process available at ucoip.net.